Campus AccesS & Safety
Updates made to this page
- Friday, June 25 at 10:05 a.m.: Fitness Centre re-opening information
- Tuesdsay, June 15 at 7.10 p.m.: Entrance Protocol updated
- Sunday, May 9 at 8:52 p.m.: Fitness centre information updated
- Tuesday, February 16 at 8.46 a.m.: Fitness centre information updated
- Friday, November 20 at 4:24 p.m.:
On Campus Study Group Registration added to Movement on Campus
- Friday, November 20 at 12:35 p.m.: Scenario FAQ’s related to COVID-19 to assist Staff pdf added
- Tuesday, November 10 at 5:00 p.m.: Fitness centre and campus hours updated
- Tuesday, September 8 at 10.:02 a.m.: Fitness centre and campus hours updated
- Wednesday, September 2 at 10:15 a.m.: Cafeteria hours added
- Tuesday, September 1 at 1:23 p.m.: Visitor Log details listed
- Monday, August 31 at 11.59 a.m.: COVID-19 Safety Orientation Video published
- Monday, August 31 at 9.54 a.m.: library and bookstore details listed
- Wednesday, August 12 at 1:31 p.m.: communal food area details listed
- Wednesday, August 12 at 11:20 a.m.: campus environments now 'mask expected' environments
- Thursday, July 16 at 4 p.m.: webpage launched
Assiniboine continues to prioritize safe operations for our college community. Fall marks a return to campus for many staff and students. Throughout the transition back to welcoming students and staff to campuses as necessary, we will keep this page updated with the most up-to-date health and safety information and guidelines.
For the latest on all provincial guidelines and restrictions, visit gov.mb.ca/covid19.
- Procedure for responding to STAFF with symptoms of COVID-19
- Procedure for responding to STUDENTS with symptoms of COVID-19
- Scenario FAQ’s related to COVID-19 to assist Staff
- COVID-19 Readiness Plan
Campus Access for Students
Access Details & Hours
Victoria Ave East campus
OPEN to students Monday - Friday, 6 a.m. to midnight.Vacating of premises commences at 11 p.m.
After 6 p.m. on weekdays and on the weekends, access to the campus will be through door B on the west side of the building. After 10 p.m., access is via I.D. swipe card or by calling security. Everyone must sign in and out at the security kiosk.
Staff have access on the weekends or after hours via I.D. swipe card.
Len Evans Centre for Trades & Technology
OPEN to students Monday to Friday from 7:30 a.m. to 5:30 p.m. (5 p.m. on Fridays). Staff have access on the weekends or after hours via I.D. swipe card.
Manitoba Institute of Culinary Arts
OPEN to students Monday to Friday from 7:30 a.m. to 5:30 p.m. (5 p.m. on Fridays). Staff have access on the weekends or after hours via I.D. swipe card.
OPEN to student by appointment and staff as required.
OPEN to students Monday to Friday, 7:30 a.m. to 10 p.m.
Contract and Rotating Sites
While general college practices and procedures will be the default, each contract site will need to be examined to determine if localized safe work procedures are required.
Coming to Campus
Entrance Protocols and Screening
At all Assiniboine campuses, staff, students and visitors will be required to self-screen for COVID-19 before entering the building. Self-screening questions will be clearly marked on signage at all entrances. Current screening questions:
1. Do you have a new onset of the following symptoms:
Any one of:
- Sore throat/
- hoarse voice
- Shortness of breath
- Loss of smell or taste
- Vomiting or diarrhea for more than 24 hours
Two or more of:
- Runny nose
- Muscle aches
- Skin rash of unknown cause
- Nausea or loss of appetite
If you answered YES to question 1, self-isolate immediately and call Health Links – Info Sante (204-788-8200 or 1-888-315-9257) or your family physician for further direction.
2. Have you been outside of Manitoba within the last 14 days and are NOT exempt from 14-day self-isolation period?
3. In the last 14 days, have you had close contact with a suspected, probable or confirmed case of COVID-19?
If you answered YES to questions 2 or 3, self-isolate immediately and call Health Links – Info Sante (204-788-8200 or 1-888-315-9257) or your family physician for further direction.
Upon entering the building, you are required to sanitize your hands thoroughly at the stations set up at each entrance. Note: additional sanitizing stations are on order for entry points at all campus.
Along with the current screening steps and entrance protocols, campus entrance points may soon increase to allow efficient entry during peak periods.
COVID-19 Safety Orientation Video
Assiniboine continues to prioritize safe operations for our college community and requires VISITORS at ALL Assiniboine campuses and sites to complete our digital check-in process, which logs a visitor’s visit to campus and other sites for potential COVID-19 contact tracing purposes. Students and staff are excluded from this requirement.
Upon entry, visitors must scan the displayed QR code to access Assiniboine’s visitor log form, also available via URL assiniboine.net/log. QR codes are scannable with a smart phone camera, which will typically provide the user with the option to open the associated URL. You may also use a QR code scanner app. Alternatively, visitors can manually enter the URL assiniboine.net/log to complete and submit the visitor log, please see the attached poster for visual support.
If a visitor does not have access to a smart phone they are to alert a staff member who can assist them by entering their provided contact details through the form on the college’s website.
Ways to access the Visitor Log
- Use your smartphone camera
- Use a QR code scanner app
- Visit the URL
The form requires the following information:
- First name
- Last Name
- Phone number
- Email address
- Indicate Campus visiting
Information submitted via this form will be retained confidentially by Assiniboine Community College and used to support public health in the case of contact tracing being activated.
Movement on Campus
While on campus, please follow any posted signage and travel in the most direct route to and from your destination.
Some corridors may require one-way traffic to better facilitate movement and support physical distancing. If this is the case, one-way corridors will be clearly marked. Follow floor markers where applicable.
On Campus Study Group Registration
Student success remains an important goal. As such, we want to continue to support the ability of students to use college resources, whether that is a study space, computing, library resources, or other college amenities. However, we are also responsive to the current provincial direction to limit social gathering and reduce contacts during Code Red. As such, we will be putting in new requirements for students who wish to study and work on projects on campus with their peers.
We are requiring all students to register any on-campus study group of two or more people. This means if you are meeting in a group of two or more to study together, work on a group project, or tutor one another, you are permitted to do so on campus.
You must register you group via the online form Assiniboine.net/studylog. Only one person from your group needs to register. Please note that social gatherings (non-academic meet-ups, club meetings, in-person hangouts) are not permitted on campus at this time. Students who wish to congregate in groups of two or more to study on campus will be required register their group every time they desire to be on campus in groups outside of their class time.
Study and project group size are limited to a maximum of five people and must be in the same program. Individuals who choose to study alone will not be required to register.
A designated member of the study group must either scan the QR code on your smartphone camera and complete the easy study group registration form. Alternatively, you can visit the webpage directly assiniboine.net/studylog to complete the form. Please see the attached poster for more information and QR code.
If you do not have a smart phone or access to a computer, please alert a college staff member who can assist you with this requirement.
Personal Protective Equipment (PPE)
Face Masks, Shields and Coverings
Our campuses continue to be mandatory mask environment and we require students and staff to wear some form of face covering in classrooms, shops and labs. For greater clarity: In places other than classrooms, shops and labs, you may notice others removing their face mask for a short while from time to time when they are seated and physically distanced (6 feet) from other people (for example, when eating in a cafeteria) which permitted.
The exemptions for people unable to wear a mask provided under the public health orders will also continue to apply, these situations have been extremely rare in the college environment.
The college has installed additional hand sanitizing stations across campuses and will continue to add more.
Assiniboine currently has a robust supply of the following personal protective equipment (PPE) and disinfectants in-stock. Please note availability will change based on supply and demand.
Hand-held laser measure
Sneeze Guards – Desk Top Model
Clear Plexiglas desk-top models
Hand Sanitizer - Wall Mounts
Hand Sanitizer - Personal Bottles
Face Masks - N95
Various styles (not required for daily use)
Face Masks - Non-Medical
Disposable and non-disposable
Face Shields - Disposable
Available for labs
Clorox Total 360
Electrostatic disinfecting system
Procedures & Plans
Fact Sheet: About coronavirus disease (COVID-19)
Fact Sheet: How to quarantine (self-isolate) at home when you may have been exposed to COVID-19 and have no symptoms
Fact Sheet: How to isolate at home when you may have COVID-19
Spaces on Campus
The college has adopted cleaning protocols to ensure that buildings are safe for students, staff and visitors. In addition to regular cleaning, the Facilities staff is sanitizing frequently touched surfaces more often. Each room has been deep cleaned with all surfaces wiped and disinfected.
Communal Food Requirements
Assiniboine has developed new communal food requirements to ensure the safety of staff and students. “Communal food” refers to any food shared among staff and students in any form of communal setting within any college location.
Key conditions surrounding communal food include:
- Communal food must be available only in single servings.
- Food can be shared only if portions are individually wrapped in protective material.
- Staff and students MUST adhere to social distancing while partaking in communal food.
- Communal cutlery is not permitted.
- Shared condiments are not permitted.
Common Food Areas
Assiniboine recognizes that there are many areas throughout the college where staff and students use common areas, items and surfaces for food and drink needs. These areas and items include, but are not limited to:
- Lunch rooms
- Water dispensers
Please clean and disinfect tables, microwaves, water dispensers and other commonly handled items before and after each use.
When using these areas and items, staff and students must do their part in keeping the area safe:
- Keep your distance from others and do not congregate in common spaces .
- Eat only in designated spaces where there is a hand washing station, disinfectant supplies and adequate space to maintain distance from others.
- Wash your hands frequently, especially when touching common surfaces.
- Use a barrier, like paper towel, when possible on high touch items.
- Consider taking breaks and eating outside when the weather allows.
- Remove your garbage immediately after using common areas.
With new public health orders coming into effect on June 29, the Fitness Centre at Victoria Avenue East campus will re-open on Tuesday, June 29 with the following limitations:
- Patrons and staff must wear a mask in the facility at all times.
- A maximum of three people will be permitted in the Fitness Centre at one time.
- Staff and students wishing to use the facility MUST pre-book their time (see below).
- Sessions are limited to one hour per person per day.
- The Centre will be open Monday to Friday from 6 a.m. to 10 p.m.excluding public holidays (i.e. closed July 1).
- Patrons are required to use the hand sanitizer stations at the entrance to the facility and practice physical distancing with anyone else in the facility.
- Patrons must wipe equipment before and after use with provided disinfecting supplies.
- No guests are permitted to be in the Centre, even if they accompany a student or staff member.
There are no exceptions to the above stated rules and limitations. All staff and students are welcome to use the Fitness Centre; they do not need to have their studies or their workspace based out of the Victoria Avenue East campus.
- To book your session at the Fitness Centre, visit your Outlook Calendar. See further instructions: Staff, Students.
- When booking your session at the Fitness Centre, please be mindful to share 'popular’ times. Booking will be based on the honour system and is available on a trial basis.
We will continue to monitor the public health environment, which may require adjustments to the availability of this space and changing limitations in place.
The Victoria Avenue East Gym is closed to all unorganised activities for the foreseeable future in an effort to maintain the health and safety of our campus community, as well as to address any potential academic priorities of this space. An unorganised activity is an activity not pre-approved or authorised by the college. Further details will be made available as to when the gym will reopen at a later date. If you have any questions, please contact the scheduling coordinator at email@example.com or by calling 204.725.8751.
The Test Centre is currently operating with new limitations and procedures in place, serving the following groups:
- Accessibility and Disability Services testing
- Admission testing
- Assiniboine students writing missed tests, re-writes and supplemental exams
- Assiniboine Distance Education students
- Individual external testing
- External contacts
In line with the Province’s public health and safety recommendations, the Test Centre will do the following:
- Adhere to physical distancing by implementing a decreased capacity of three test takers, scheduling tests accordingly and improving traffic flow.
- Provide the appropriate PPE for staff and provide masks for students upon request.
- Increase sanitization procedures, including disinfecting between uses.
When a student has been scheduled for a test, they will receive an email with a link to the COVID-19 screening tool and may only write their test if it is safe to do so.
To inquire about booking a test, contact firstname.lastname@example.org.
To support physical distancing, fewer lockers will be available on a first-come, first-served basis. More information will be posted once the process for allocating lockers has been confirmed.
Please note that due to the blended delivery of many classes, there may be a decreased need for lockers that should align with availability.
Students in courses with a blended delivery method will receive details about when to come to campus for their classes and about any personal protective equipment (PPE) requirements.
There has been a detailed examination of each classroom space to establish capacity with physically distanced workstations. All classrooms and furnishings will be arranged to support physical distancing.
Shops and Labs
Academic staff have developed safe work procedures (including PPE requirements) for specialized program areas to support physical distancing or to mitigate risks where physical distancing can’t be maintained.
While the Library is generally open for in-person help (view our library hours), in-depth research and citing help is available online Monday to Friday, 8 a.m. to 4:30 p.m. Fill out a Help Request form any time and our Library team will provide assistance during open hours.
Library items may be borrowed at this time and can be requested through our Library Materials Request form. For information on how to return library items, view our Returning Library Items During COVID-19 page.
Assiniboine will continue to provide timely updates on this and any additional changes that may occur.
With adjacent construction pending, the Library is physically closed to walk-in traffic until July 5, 2021. Library staff will still be available virtually and by email, and by appointment for some in-person services. Service to distance students and interlibrary loan services will continue normally. During this time, Learning Curve staff will also be available virtually and by email, and on campus by appointment.
Due to COVID-19 the bookstore is not open for general browsing however staff are on hand and available via phone to assist with student questions. Please place your order online here or call (204) 725-8721.
Food services at our Victoria Avenue East campus and North Hill campus will pause beginning June 30 for the summer months. Cafeteria services will resume ahead of fall classes commencing.