COVID-19 Updates & Vaccine Verification Read more
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COVID Campus Access Policy

Latest Updates to this Page
  • October 28 at 2:10 p.m. - updated information in various FAQs
  • October 22 at 3:30 p.m. - added Vaccine Verification Portal link and direction
  • October 21 at 12:15 p.m. - updated FAQs regarding staff enforcement and compliance
  • October 19 at 1:30 p.m.- updated booking links for DMC Safety rapid antigen testing
  • October 15 at 1:30 p.m. - date in policy amended to December 6
  • October 14 at 2:15 p.m. - additional FAQs added
  • September 29 at 8:30 a.m. - additional FAQs added regarding testing protocol and accommodations
  • September 1 - COVID Campus Access Policy in place

Our COVID-19 Campus Access Policy (sometimes referred to as a vaccine mandate) puts in place requirements for students and staff to provide proof that they are fully vaccinated by December 6 or submit to regular testing to show a negative COVID-19 test to access Assiniboine’s campuses (Victoria Avenue East, North Hill, Parkland, Winnipeg, Portage la Prairie and Arborg).

All staff and students must visit the Vaccine Verification Portal to submit their proof of vaccination or enter the testing protocol. Please do so as soon as possible.

Vaccine Verification Portal

Testing Portal

Read the COVID-19 Campus Access Policy

Jump to:


Frequently Asked Questions

Am I required to be vaccinated to come on campus?

Our COVID-19 Campus Access Policy puts in place rules and requirements for students, staff, contractors, and visitors to supply documentation that they are fully vaccinated in order to access our campuses. Those who cannot or choose not to be fully vaccinated must undergo routine testing to provide proof of a negative COVID-19 test to access campus.

This policy is in effect immediately. Individuals will be required to submit valid proof of full vaccination by December 6 or undergo routine testing. This timeframe is currently once a week.

Which campuses does the policy apply to?

The COVID-19 Campus Access Policy applies to the four routine campuses we operate: North Hill, Victoria Avenue East, Parkland and Winnipeg campuses.

Assiniboine programs held in other locations will have regulations specific to those locations. The Portage la Prairie and Arborg sites will follow the procedures as outlined in the policy.

How will I provide my proof of vaccination to the college?

Submit your proof of vaccination using the Vaccine Verification Portal. This one-time submission will clear you to be on campus for the coming academic year.

We also encourage students and staff to carry their Manitoba Immunization Card (physical or digital) with them to campus.

What is considered fully vaccinated under this policy?

Under our COVID-19 Campus Access Policy, full vaccination is defined as having:

  • completed the final dose of a COVID 19 vaccine regimen (such as the second shot of a two-dose regimen, or one shot of a one-dose vaccine), and
  • that regimen meets the test of “complete” by government (currently 14 days followings final dose). Requirements to meet full vaccination may change in accordance with changing health information.
What proof of vaccination is acceptable and how do I get it?

Please see the option that best describes your situation:

I have a Manitoba Health Card
In Manitoba, if you hold a Manitoba health card and are fully vaccinated, two weeks following your final vaccination you may apply for the Manitoba Digital Immunization Card (or the physical card), which shows a unique QR code. Upon application you will immediately receive your QR code by email and your physical immunization card will be sent to you in the mail. Your QR code is acceptable proof. If you are fully vaccinated, learn more about how to request your Immunization Card here at immunizationcard.manitoba.ca.

I do not have a Manitoba health card.
International students or students from other provinces who do not have a Manitoba Health Card can submit proof of vaccination in the form of an immunization record from the province or country where they received their vaccine as long as they meet the following criteria:

  1. they have received two doses of the Pfizer - BioNTech, Moderna or AstraZeneca/COVISHIELD vaccine for COVID-19 or two doses of any combination of those vaccines and at least 14 days have passed since they received their last vaccine dose;
  2. they have received the Janssen COVID-19 vaccine and at least 14 days have passed since they were vaccinated.
  3. the document/record is in English or French

These students can also request a Manitoba Immunization Card if they meet the following requirements:

  • have received two doses of Pfizer, Moderna, AstraZeneca or a single dose of Johnson & Johnson vaccine, with the final dose more than 14 days ago; and
  • have submitted proof of any COVID vaccination(s) received outside of Manitoba to public health, and the data has been recorded in the system.

Individuals can call 1-844-MAN-VACC (1-844-626-8222) to speak with an agent, who will provide a client identification number for the digital version of the card. The agent can also request a physical card on behalf of callers.

International students can also see FAQs here for more.

I'm vaccinated, but don't have my Manitoba vaccine card yet. What should I do?

Standard proof of vaccination is the Manitoba vaccination card or an official dose administration receipt(s) (including MB Immunization card, MB Immunization Record or other Canadian Authorized Vaccine Record). Depending on your unique circumstances, the documentation you have may be sufficient to show proof of vaccination. College employees verifying vaccination status will work with you directly if they need different or additional proof of vaccination.

I’m an international student without a Manitoba Health card or guard.me policy number. Can I book a vaccine appointment?

Yes, you can! Book your appointment by calling 1-844-626-8222. You may also request an interpreter in your first language. When you call, booking staff may ask for “your health card”, but don’t worry about this. The staff are trained to ask this because most people will have a health card; the staff may not be familiar with international student insurance. Be sure to bring some photo ID to your appointments, such as a Manitoba driver’s license or a passport. For any questions about booking your appointment, please call the number listed above.

More information for International students can be found here.

I don’t have a “Manitoba Health” card. How can I get a Manitoba vaccination card?

Note: If you are an international student, we have additional FAQs that you may find useful on this webpage.

You would be considered “fully vaccinated”:

  • two (2) weeks after your second dose in a two-dose series, such as Pfizer, Moderna, or Astra Zeneca vaccines, OR
  • two (2) weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

If the vaccination you receive is not on the ‘fully vaccinated’ list above, see the FAQ below this one. You will require a dose of Pfizer or Moderna to be considered fully immunized. This is a multi-step process and can take about four weeks in total. Read everything below before you start.

If you were vaccinated outside of Manitoba: Follow steps 1, 2, and 3 below. To start, you will need an official record of each vaccination from the jurisdiction where you received it. Scan or take a photograph of each one; save each one as a .jpg or .jpeg file, no larger than 3MB in size. It is likely easiest to use a desktop or laptop computer.

If you were vaccinated in Manitoba (all required doses): Follow only steps 2 and 3 below.

  1. Get a Manitoba Immunization Record. Go to https://forms.gov.mb.ca/covid-immunization-record-request/index.html to submit your out of province immunization documentation to receive an official Manitoba Immunization Record. You can do this from your home country, or from another Canadian province, but you will need to use a valid Canadian mailing address and phone number, and a valid email address. After you submit this, Manitoba will update your record. You will receive a confirmation email when this is done. This could take up to 2 weeks. Next:
  2. Request Manitoba Vaccination Card. After you receive the confirmation email, immediately phone 1-844-626-8222 to request your Manitoba Vaccination Card. This is different that your Manitoba Immunization Record. Tell the staff member on the phone that you are an international student who has received a Manitoba Immunization Record, but does not have a Manitoba Health Card. Say you will need your Manitoba Vaccination Card. The staff will give you a Client Identification Number needed to get the QR code (digital version of the card) and a hard copy Manitoba Vaccination Card.
  3. 3a) For a hard copy card: We strongly suggest you request a physical card to be postal mailed to you. This card is required to enter many public locations such as restaurants, sporting events, and entertainment facilities. The staff person on the phone in Step 2 may be able to request the physical card for you. If they cannot, follow the instructions in the second part (part 3b) below.

    3b) For QR Code: Go to https://www.gov.mb.ca/covid19/vaccine/immunizationrecord/residents.html#immunization-cards and click the blue “Request Your Immunization Card” button. There, you will need to use your email address to create an account and input your Client Identification Number. (You can also request your hard copy vaccination card here—if you have not done this already.)

For more information, go to the Government of Manitoba’s website here.

What if the vaccination I received is from a brand not currently approved in Canada?

If you have received one or two doses of a vaccine that is not approved by Health Canada but approved by the World Health Organization, you can receive a dose of mRNA vaccine in Manitoba to be considered fully immunized. This dose can be administered at supersites, pop-ups or mobile clinics, or by a health care provider or pharmacist.

If you have received three doses of a vaccine not approved by Health Canada, you are also considered fully immunized. At that point, you can then request your Manitoba immunization card by calling 1-844-MAN-VACC (1-844-626-8222).

I intend to get vaccinated, but may not be fully vaccinated before December 6. Can I come on campus?

You will be required to submit a negative COVID-19 test periodically until you are able to provide proof of full vaccination. Currently, the testing requirement is once per week.

I am currently unvaccinated or partially vaccinated, but intend to be fully vaccinated by December 6, 2021. Do I have to undergo periodic testing in the meantime?

As long as you have valid proof of vaccination by December 6, you will not need to provide undergo testing. We encourage individuals who are not currently fully vaccinated to become fully vaccinated as soon as possible.

How will my vaccination record be protected and my privacy be upheld?

Personal health information collected by Assiniboine will be stored in accordance with The Personal Health Information Act (PHIA). The college will collect and maintain only the minimum data required for implementation of this policy and this information will only be accessed by designated personnel in order to fulfill the requirements of this policy. Individuals’ private health information will not be disclosed alongside any other identifying data.

Will faculty members be verifying my vaccination status in the classrooms?

No, in general faculty members will not be collecting this information from students or be responsible for enforcing this policy.

If my program/course does not require me to be on campus, do I need to provide proof of vaccination?

No, if your program or course is entirely at a distance (i.e. your program does not require that you ever be on campus), you will not need to provide proof of vaccination to us.

If I’m fully vaccinated, do I still need to wear a mask on campus?

Yes, we require all students, staff and visitors to wear face masks while on campus, unless they have a medical exemption from doing so. If you forget a face mask, please visit your school office or security and they will provide you with one to use.

What will happen if I don’t plan to get vaccinated?

Individuals who are not fully vaccinated will be required to submit a negative COVID test periodically. The timeframe is currently once a week. In the coming weeks, ahead of December 6, the college will provide details on how to submit your negative COVID test.

Unvaccinated individuals are required to secure their own testing. Assiniboine has negotiated some preferred rates from local testing companies for rapid antigen test for our students and staff. Those who require regular testing can access testing through these or any Health Canada approved testing provider, including provincial testing sites. Please see the list of known testing companies further along on this webpage.

If I am not vaccinated and instead have to undergo routine testing, how will this be done? Who pays for it?

We will provide students and staff with details on how to submit your negative COVID-19 test in the coming weeks ahead of December 6. It is the responsibility of the individual to determine which testing option they choose and to cover any costs. The college has obtained preferred pricing on rapid antigen tests with some vendors in an effort to further assist individuals who choose not to be vaccinated.

Below are testing providers and prices known to be available. We will attempt to keep this information up-to-date, but it is recommended confirm directly with the vendor before booking a test.

Vendor Information Price Notes Booking

DMC Safety
Rapid Antigen Test

Brandon, Winnipeg and Dauphin

$50

ACC preferred pricing

Test results provided via email

Appointment only

Book in Brandon
Book in Dauphin
Book in Winnipeg

Safety Chicks
Rapid Antigen Test

Brandon

$45

ACC preferred pricing

Test results provided via email

Appointment only

Email Safety Chicks

Elite Safety Services
Rapid Antigen Test

Brandon

$105 Results emailed within three hours

Appointment only

Email Elite Safety

Elite Safety Services
PCR Test

Brandon

$350 Results emailed within three hours

Appointment only

Email Elite Safety

Province of Manitoba
PCR Test

Find your closest testing site

No charge

Check eligibility for provincial testing sites

Isolation requirement while waiting for results

Walk-in; Drive-thru

Vaccines are also widely available, and are a free, safe and effective way to protect yourself and your community against COVID-19. Visit ProtectMB to book your vaccination appointment.

I’m a returning student and I don’t plan to get vaccinated. Will I get a refund?

If your studies require you to be on campus, and if you choose not to submit a negative COVID-19 test result, it may be best to speak with your Student Success Advisor about your educational options. For example, if available in your program, you may wish to switch to distance education. Regular refund rules apply. An early decision would be advisable.

Can I defer my admission for another year?

If you’re in a position where you want to defer your admission, we will work with you on that, depending on your program. Contact your admissions person to make this request, and they will review.

How frequently do I need to take a test to gain entry to campus?

All individuals who do not have proof of full vaccination must provide a negative COVID-19 test once a week.

Why isn't the college paying for testing?

Requiring individuals to be vaccinated in order to be on campus is an added layer of protection to complement other safety measures adopted throughout the COVID-19 pandemic.

While many institutions are restricting access to vaccinated individuals only, our college is allowing a testing alternative for those who have decided to not get vaccinated. Our the Board of Governors has approved this testing alternative knowing that the college is not in a position to absorb possibly significant costs associated with running its own testing centres at every campus, and the belief that tuition fees of vaccinated students should not be used to subsidize access for those that have made the choice not to be vaccinated.

We have worked with local testing providers to secure reduced rates for college staff and students. In addition, vaccination remains widely available and is a free, safe and effective way to protect yourself and your community against COVID-19, and removes the need for testing.

I cannot be vaccinated. Can I seek a formal accommodation to not be vaccinated and still come on campus?

Please refer to the Accommodation Information section further down this webpage.

Can visitors come on campus? Will I need to be fully vaccinated?

Visitors must be vaccinated to access Assiniboine campuses. There is no testing option for visitors. Please see the Visitor Access page for full details.

What is the procedure if I plan to attend events or activities on campus such as tours or athletic events?

The COVID-19 Campus Access Policy will apply to everyone accessing our campuses. All visitors, including those who attend campus for Cougars games or other college events must be vaccinated. There is no testing option for visitors. Please see the Visitor Access page for full details on visitor requirements.

How will the policy be enforced?

Students
The college has dedicated staff to monitor compliance with the policy and assist students, including validating all vaccine proof submissions and negative test results. These staff, who will be called Student Service Workers (SSWs), will work directly with those in the testing protocol, communicating with these students to ensure that they are adhering to the policy.

These SSWs follow standard processes to ensure that students in the testing protocol remain compliant with the G62 COVID Campus Access Policy.

If a student is in violation of the policy by failing to submit a negative COVID-19 test, they will be brought forward for student discipline under Policy A02 Student Conduct, Behaviour and Discipline. This would be a Level Four violation. Level Four violations represent the most serious breaches of conduct and behaviour, as they involve potential injury to others, and can result in immediate suspension or permanent expulsion from the college.

Staff
Human Resources will monitor staff compliance with the policy and work directly with those in the testing protocol, communicating with these staff members to ensure that they are adhering to the policy.

Failure to comply could result in unpaid leave and is subject to progressive disciplinary action.

If I'm unvaccinated, but refuse to get tested, what will happen?

Students
The college has hired Student Service Workers to monitor testing of those who have not submitted proof of vaccination. If you do not submit proof of vaccination or a negative COVID-19 test during the week of December 6, a Student Service Worker will contact you directly.

If you remain in violation of the COVID Campus Access Policy by failing to submit a negative test as required by your schedule, you face immediate suspension. Continued failure will result in expulsion from the college. If you are suspended or expelled, you will be removed from all of your current courses and will be unable to continue in your classes.

Staff
Human Resources will monitor testing of those who have not submitted proof of vaccination. If staff do not submit proof of vaccination or a negative COVID-19 test during the week of December 6, they will be contacted directly by HR.

Failure to comply could result in unpaid leave is subject to progressive disciplinary action.

What are the academic consequences of not complying with this policy?

If you remain in violation of the COVID Campus Access Policy, you face immediate suspension. Continued failure will result in expulsion from the college. If you are suspended or expelled, you will be removed from all of your current courses and will be unable to continue in your classes.

An MW (Mandatory Withdrawal) grade will appear on your transcript for each of your current courses. You will be dropped from any course registrations for any future term.

If you abandon your classes without a formal withdrawal by yourself or by the college through an MW, you will receive a non-passing grade: F (fail) or NP (no pass) on your transcript. These failing grades will negatively impact your GPA, which could have further consequences for your educational goals.

If I have to self-isolate while waiting for test results, will instructors provide the work I missed online or via email as they currently do?

No. Students must plan their required COVID-19 testing in a way that does not interfere with their ability to attend campus as needed and participate in course work.

If you remain in violation of the COVID Campus Access Policy by failing to submit a negative test as required by your schedule, you face immediate suspension. Continued failure will result in expulsion from the college. If you are suspended or expelled, you will be removed from all of our current courses and will be unable to continue in your classes.

If I choose not to get vaccinated or to get tested, can I move my studies online?

In most cases, no. If you are in a program that does not already have an online or distance component, this will not be an option. The two options that exist for students to study on campus are to provide proof of vaccination or undergo regular testing to provide a negative COVID-19 test. Students may speak to their SSA on options within their program.


Testing Protocol

Individuals who are not fully vaccinated will be required to submit a negative COVID test periodically. The timeframe is currently once a week. In October, the college will provide details on how to submit your negative COVID test.

Unvaccinated individuals are required to secure their own testing at their own expense. The college has obtained preferred pricing on rapid antigen tests with some vendors in an effort to further assist individuals who choose not to be vaccinated. Those who require regular testing can access testing through these or any Health Canada approved testing provider, including provincial testing sites.

Below are testing providers and prices known to be available. We will attempt to keep this information up-to-date, but it is recommended confirm directly with the vendor before booking a test.

Vendor Information Price Notes Booking

DMC Safety
Rapid Antigen Test

Brandon, Winnipeg and Dauphin

$50

ACC preferred pricing

Test results provided via email

Appointment only

Book in Brandon
Book in Dauphin
Book in Winnipeg

Safety Chicks
Rapid Antigen Test

Brandon

$45

ACC preferred pricing

Test results provided via email

Appointment only

Email Safety Chicks

Elite Safety Services
Rapid Antigen Test

Brandon

$105 Results emailed within three hours

Appointment only

Email Elite Safety

Elite Safety Services
PCR Test

Brandon

$350 Results emailed within three hours

Appointment only

Email Elite Safety

Province of Manitoba
PCR Test

Find your closest testing site

No charge

Check eligibility for provincial testing sites

Isolation requirement while waiting for results

Walk-in; Drive-thru

Vaccines are also widely available, and are a free, safe and effective way to protect yourself and your community against COVID-19. Visit ProtectMB to book your vaccination appointment.


Accommodations

Accommodations will only be considered for medical grounds or other grounds recognized by the Manitoba Human Rights Code. Those students, faculty, or staff members who have not been granted an accommodation, who are waiting for accommodation approval, or who are waiting to be considered fully vaccinated, will be required to undergo testing at their own expense. Those with an approved accommodation will still be required to follow the testing protocol and all existing college health and safety procedures, but may be reimbursed for testing expenses.

Manitoba has developed a medical exemption process that would allow those with and approved medial exemption to request an immunization card. Because the province has this process in place, the college will not review any accommodation requests on medical grounds. If you feel you should qualify for a medical exemption, you must follow the provincial process outlined here.

In keeping with our current efforts, we will continue to do everything we can to stop the spread of COVID-19 and its highly dangerous variants. We all share this responsibility.

Can I seek a formal accommodation to not be vaccinated but still come on campus?

The college will review formal requests for accommodation. Regardless of whether or not you have an approved accommodation in place, you will need to undergo regular testing after December 6, 2021, should you not be vaccinated.

If you have an approved accommodation, the college will reimburse COVID-19 testing expenses up to a maximum of $50 per week. With an accommodation in place, you will be required to take regular COVID-19 tests and provide receipts for reimbursement. At this time, proof of a negative test result will be weekly.

How do I apply for an accommodation?

Please read the instructions and complete the attached form available here. Please note this file will download as a Word document for you to read and complete.

Creed/Religion Accommodation Form

If you feel you may qualify for a medical exemption, please visit this page, outlining the provincial criteria and the process for application. Because the province has this process in place, the college will not review any medical accommodation requests.

If I have an approved accommodation, do I have to take part in regular testing to produce a negative COVID-19 test result?

Yes. Any student or employee who has an approved vaccine accommodation are still required to participate in testing beginning December 6, 2021. At this time, proof of a negative test result will be weekly. If you have an approved accommodation, the college will reimburse COVID-19 testing expenses up to a maximum of $50 per week.

If I have an accommodation, how often will I need to be tested?

After December 6, 2021, individuals will be required to provide negative COVID-19 test results regularly. At this time that requirement is weekly.

What happens if I am coming on campus while I'm waiting for an approved accommodation?

Beginning December 6, 2021, you must test negative for COVID-19 and provide that result to the college. That will be at your own cost.

I'm a student and I've applied for an accommodation to be exempted from the COVID-19 vaccination. What must I do until the accommodation is reviewed?

While your request is pending, should you be required to attend campus, you are required to have proof of a recent negative COVID-19 test. This is your responsibility to source and pay for.

What if I am unable to get vaccinated and decline weekly testing?

Beginning December 6, 2021, you will not be able to be on campuses.

What happens if I'm found to have provided false or inaccurate documentation to support my request for accommodation?

If you are a student, any false information or misrepresentation submitted through a request for accommodation may result in consequences up to and including expulsion from your program.

If you are a staff member, any false information or misrepresentation submitted through a request for accommodation may result in consequences up to and including termination.

Where can I get more information, ask questions or get support and assistance?

If you have questions about accommodations under the COVID-19 Campus Access Policy, you can contact Sheryl Prouse, Senior Advisor Student Affairs at prouses@assiniboine.net. Please use the subject line, ‘Vaccine Policy and Accommodation Question’.

If you are struggling with your mental health during these changing times, reach out for support through your Student Success Advisor. They will support you to get connected to mental health supports.