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Administrative Assistant - WMRL
Overview
JOB SUMMARY:
The Administrative Assistant will provide a wide range of administrative, payroll, and office support activities for the Director of Library Services, the Programming & Outreach Coordinator, and the Western Manitoba Regional Library Board.
RESPONSIBILITIES OVERVIEW:
• Act as receptionist for the Director of Library Services and handle public inquiries
• Head of payroll for approximately 30 unionized and non-union staff
• Prepare and distribute documents, correspondence, reports etc. as required
• Maintain administrative filing system
• Record, prepare and distribute minutes from staff meetings
• Complete month end reports for Downtown Brandon location and check month end reports submitted from Branch libraries.
• Prepare monthly petty cash report and prepare and deliver weekly deposits
• Order office supplies and maintain inventory of same
• Prepare and distribute Board packages to Trustees
• Liaise with MGEU when required
• Prepare and distribute letters and invoices to City, Town and RM offices when applicable
• Maintain record of both collected levy amounts and rent payments from municipal members
• Distribute copies of the Annual Report as required
• Attend Library Board meetings, record minutes using Robert’s Rules of Order
• Act as Secretary to the Board
• Other duties as assigned
Qualifications
QUALIFICATIONS:
• Grade 12 or equivalent
• Knowledge of office administration and bookkeeping procedures
• 50 wpm keyboarding skills
SKILLS:
• Attentive to detail
• Well-organized
• High level of accuracy
• Ability to maintain a high level of accuracy and confidentiality concerning financial and employee records
Contact
This is a part-time term to September 2, 2022, or such earlier date that the regular employee returns to work. The hours are Monday – Friday from 8:30am to 3:00pm (27.5 hr/week) plus approximately 2 additional hours every 3rd Wednesday of the month from 6:30-8:30pm (excluding July and August). The starting pay for this position is $17/hour. Please send your resume and cover letter by Monday, March 28th to Erika Martin, Technical Services Librarian at erika@wmrl.ca.