Administrative Assistant - Impact Office

The Royal Canadian Mint is hiring an Administrative Assistant, Impact Office who can thrive in a dynamic
and inclusive environment. Reporting to the Chief Impact Officer, the Administrative Assistant is
responsible for supporting activities that ensure the smooth functioning of the team. The incumbent
interacts with a wide range of internal and external stakeholders and requires the use of judgement and
discretion. Activities include support of event planning, presentation materials, records management,
schedule management, preparing correspondence and other administrative duties.
Key Responsibilities:
 Logistics: Provide support with coordinating the logistics of various projects. Manage the planning,
preparation and logistics for meetings and events. Act as focal point of communication to facilitate
the exchange of information, develop and adjust schedules, prepare and distribute lists of
participants, agendas and background information, and conduct follow up on the implementation of
decisions emanating from meetings and other action items. Draft minutes of meetings if and when
required.
 Agenda management: Manage and coordinate agendas to maximize the efficient use of time to
ensure that accountability and objectives are met. Review and analyze incoming information and
time sensitive situations to determine the focus and priority. Assess meeting requests, determining
relevance and time requirements; subsequently prioritise and organise the schedules for the team.
Analyze, summarize and provide background information on critical and sensitive issues.
 Records management: Develop and manage administrative systems to control, track, and expedite
the flow of documentation, to provide a centralized holding for documentation. Responsible for the
handling, safekeeping, retention and archiving of team records, working files and materials. Acts as
the liaison with translation.
 Budget reconciliation: Create, process and reconcile purchase orders, pay invoices and reconcile the
cost centre budgets accordingly on a regular basis.
 Documents: Prepare and proofread presentations and reports, manage records, perform research
and provide analysis on various issues coming to and from the offices. Maintain timely and accurate
flow of information within the offices. Coordinate requests and files including Parliamentary Inquiries
and Access to Information requests, and ensure that timelines and deliverables are met.
 Travel: Plan and organize travel arrangements as required in line with the Travel policy and prepare
related expense claim reports for the members of the offices.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian
organization. We pay competitive salary and offer a range of benefits that support employees and their
families. The Mint supports its employees by focusing on their growth and development. Selected
candidates will be required to complete a background check facilitated by the Mint.
The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and
skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and
onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify
with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities
and members of visible minorities) in your application.
If you need accommodation at any point in the application or interview process, please let us know; we
are committed to being an inclusive employer.
Ready to mint your career? Please forward your resume to ee@mint.ca by July 15, 2022. We thank all
candidates who apply, however, only those selected for further consideration will be contacted.
We look forward to receiving your application