Admin Assistant & Accounts Receivable Clerk

Forensic Psychological Services, a leader in clinical, civil and criminal psychological and mental health support services, is currently seeking exceptional candidates interested in a full-time opportunity as a valued Administrative Support Staff & Accounts Receivable Clerk in our clinical office located in downtown Brandon and providing support and services in our Brandon office and remote services to assist our Winnipeg Office Administrative Team. The schedule for this position will be Monday – Friday days. There is a potential for some evening work, which will be arranged on an as needed basis.

This position provides the opportunity to achieve self-fulfillment through working in an industry that has a tremendous positive impact on society, offers a positive work atmosphere that promotes wellbeing, productivity and growth, and a great team culture. It will be ideal for someone with a warm and welcoming manner, a proven background supporting a busy professional office and comfort working within a clinical environment. This role will appeal to an intermediate level assistant who is helpful by nature, has the confidence to manage the various tasks of a busy practice, and is looking for an excellent place to grow their career in administrative support.

APPLICATION REQUIREMENTS:
Cover letter and Resume

HOW TO APPLY:
Submit your cover letter and resume, including salary expectations by Friday November 3, 2023.
We thank all candidates who apply, however, only those selected for an interview will be contacted.

JOB DUTIES:
The primary role of this position is to support the work and enhance the efficiency and organization of the clinical team. Responsibilities will include supporting overall office functioning, creating invoices and managing accounts receivables, along with front desk and telephone reception duties, assisting clients and visitors. This position works collaboratively with the entire administrative team. Specific responsibilities include:

Administrative Support
• Greet and check-in visitors, create invoices, ensure the accuracy of billing codes, process payment and issue receipts, notify staff of client arrivals and managing the necessary paperwork.
• Answer, forward and direct incoming calls in a friendly and professional manner, take and retrieve messages for various personnel.
• Create, format, proof and distribute documents with accuracy for a highly skilled team of professionals.
• Set up client appointments and staff calendar organization.
• Communicate with clients and agencies on referrals and prepare service proposals.
• Client systems management, including set up, ensuring case information is sorted, scanned, and uploaded, entering and ensuring accuracy of billing codes, and contracts management.
• Assist with ensuring the waiting room is tidy, organized and inviting, coffee, tea and water supplies for reception and kitchen area are maintained, and prepare or arrange light snack trays for meetings and groups as required.
• Basic clerical duties such as scanning, faxing, office communications, printing, photocopying, file preparation and filing, archives maintenance, and other support functions as required.
• Take on administrative and support tasks as required at the request of the clinical team members being supported.

Accounts Receivable
• Daily management of receivables, including posting payments.
• Manage accounts payable and receivable, including timely responses in a professional manner.
• Clearly and effectively communicate with staff and clients to assist with invoicing concerns.
• Assisting with client systems management to ensure accurate invoicing and receivables management, including editing, and ensuring the accuracy of billing codes.

EMPLOYMENT BENEFITS:
Competitive Salary
Health Benefits
Pension Plan
Paid training
Paid holiday and sick days
Downtown parking
A great team culture and supportive work environment

At FPS, we believe in the power of change and the possibility of bright futures for our clients and staff. Our success is a direct result of our professionals and support staff, and we provide a work environment that inspires exceptional service. For more information, visit us at www.FPSpsychealth.com.