Administrative Coordinator

Job Duties/Competencies:
• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, and memoranda;
• Schedule appointments, meetings, travel arrangements and maintain department calendar;
• Conduct research, assist with preparing financial reports and maintaining financial records;
• Prepare agenda and information kits for meetings and take, transcribe, and edit meeting minutes;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy and organize documents for distribution, mailing, filing, and faxing;
• Develop and maintain electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Maintain and order office supplies;
• Complete purchase orders, cheque requisitions and allocate expenses as per budget.
Skills and Qualifications:
• Post-secondary education in Business Administration, Administrative Assistant, or related field;
• Minimum 3-5 years’ experience in an administrative support position, or similar role;
• Excellent communication skills including experience drafting correspondence and preparing reports;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
• Strong organizational, interpersonal and time management skills;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Métis culture and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.