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Branch Administrator
Overview
Our Winnipeg branch is looking to add an enthusiastic Branch Administrator to help support our growing office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let’s connect!
More specifically, as a Branch Administrator, some of your key responsibilities will be:
• First impressions – create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues.
• Coordinate meetings, events, and staff functions – coordinate and facilitate monthly staff meetings and set up and take down as needed for meetings.
• Communication – share information on a continuous basis regarding upcoming events, action items, meetings, organizational and office updates, and others as needed.
• Office coordination – order and restock general office and field supplies, keep common areas tidy and organized, coordinate outgoing mail and courier services, and general office maintenance and organization.
• Financial coordination – Act as an advocate for financial literacy in the office and lead accounting processes such as, but not limited to, Visa Reconciliation, Bank Deposits, Accounts Payable/ Receivable, Invoice Coding, Monthly Reports, analyzing trends, and support good business acumen.
• Project administration – open projects on our system, edit and review agreements/proposals, and assist in budget tracking, and basic formatting of documents.
• Other administrative and office support tasks as required.
Qualifications
Are you proactive, motivated, and eager to learn new things and provide outstanding service to our internal teams and external clients? Our ideal candidate is someone looking to grow with our office, has an Office Administration certificate and a minimum of two years of experience or equivalent education/experience in Business Administration or a related field.
The core skills that will help you succeed here include:
• High Quality and Detail Oriented – You take personal pride in delivering outstanding quality work for project leaders and team members.
• Accountable/Dependable – You take personal responsibility for the quality and timeliness of work and achieve results. You follow accounting and administrative processes accurately and meet business deadlines.
• Teamwork – You promote cooperation and commitment with teams towards common goals, build positive relationships, seek to understand with a curious and caring attitude, and contribute to positive group interactions.
• Communication – You convey information clearly and effectively. Including active listening, clear articulation, adaptability to different audiences and situations, and fostering understanding & collaboration.
• Adaptable/Flexible – You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities.
• Energy/Stress – You consistently demonstrate an approachable and inviting attitude, handle demanding workloads, competing demands, distractions, and interruptions with professionalism and ease.
• Critical Thinker – You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning.
• Planning/Organization – You enjoy nurturing systems that improve the quality of experiences while remaining flexible and understanding of the steps necessary to achieve goals.
• Financial Literacy – You have a keen interest in financial literacy and are able to understand, articulate, guide, and empower others with appropriate use of tools and knowledge.
• Growth Oriented – You have the desire to expand your responsibilities through a commitment to continuous improvement and learning.
Contact
How to Apply
If this describes your background, skills and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.
Urban Systems is an equal opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life, and so do you. We believe that diversity and unity amongst our teams leads to building vibrant communities.
Deadline for applications: Tuesday, April 16, 2024, at 11:00 am CDT