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Accounting Administrator / Bookkeeper
Overview
Invoicing
-Works closely with the Account Service team to generate, refine and distribute invoices.
Tracks and reports on all activities related to ensuring that 6P invoices are supplied to clients accurately, clearly and in a timely fashion.
-Oversees the Account Manager’s reports (client hours, purchase orders), online advertising activity, couriers, stock imagery and email marketing.
AP / AR
-Responsible for all matters relating to AP and AR (data entry, reconciliations, communication, reporting).
-Responsibilities include reconciling visa and chequing account.
-Responsible for monitoring expenses and advising on areas to investigate for cost savings.
-Works with media team and / or traffic in reconciling vendor related issues.
OTHER
-Oversees all timesheet related processes including reviewing timesheets and reporting on variances to each individual and on each project.
-Work with Operations / Accounting Lead to operate the 6P payroll and benefits program
-Responsible for the generation of all internal reports (weekly and monthly).
-Work with Operations to generate report(s) to maximize utilization and minimize expenses.
-Responsible for proper filing / administration of records (digital and physical files); this includes ensuring a timely backup of accounting file is maintained.
Qualifications
-2 years of experience. A combination of experience and education will be considered
-Experience working in an agency an asset.
-Have used QuickBooks in a work setting and have high proficiency with excel
-Ideally has extensive experience in helping to calculate and generate complex invoices
SKILLS, KNOWLEDGE AND ABILITIES
-Must be detail oriented and thorough with all administrative tasks.
-Ability to manage and prioritize multiple deadlines and deliver on time.
-Must have advanced level of knowledge (efficiency & effectiveness) of computer programs including Microsoft Word, Excel and QuickBooks.
-Must be able to comprehend and perform business math including complex formulas related.
-Ability to communicate well with team, both verbally and in writing
-Process / post invoices into Quickbooks and prepare final reports for clients
-Ensure records for clients are maintained (digital and physical).
-Experience managing deposits, AP and AR