Accounts Receivable Clerk

Livingstone Landscaping Ltd. is the largest Landscaping Firm operating in Southwestern Manitoba & Southern Saskatchewan, with our office based in the City of Brandon. We pride ourselves in our exceptional customer service and outstanding team of employees. We offer a rewarding, friendly environment with great health benefits and competitive wages.

Job Title: Accounts Receivable Clerk
Reports to: Business Manager
Position Type: Full-time, year-round

Purpose: The purpose of the Accounting Clerk position is to ensure that all accounting functions are performed within deadlines to allow for accurate and effective decision making within the organization.

Duties and Responsibilities:
• Entry of all Accounts Receivable, keeping up to date and current
• Prepare all invoices
• Record intercompany transactions between multiple entities
• Completion of bank deposits
• Review and oversee data entry for production
• Generate monthly invoices and statements
• Perform collection calls
• Oversee process of pre-authorized monthly payments
• Receive customer payments
• Communicate with customers, troubleshoot, and assist with inquiries
• Prepare monthly Account Receivable Reports
• Prepare calculation of indirect labor burden monthly
• Assist with year-end preparations
• Assist with preparing reports for Business Manager (bid-bonding and job-on -hand reports)
• Weekly reconciliation of frontend tills (ensure till balance)
• Accept and enter payment from customers

General:
• Set up and install new accounting software yearly
• Assist with seasonal contract preparation
• Assist with new Software rollout
• Creation and maintenance of role procedures
• Other duties or projects as assigned

Qualification Requirements:
• Strong analytical and problem-solving abilities
• Ability to recognize and implement change where it will improve business operations
• Strong attention to detail
• Ability to meet deadlines
• Valid Class 5 Drivers License

Education and/or Experience:
• A minimum 5 years’ experience in an Accounting Clerk role
• Experience with Lightspeed POS and/or QuickBooks accounting software preferred
• Certificate in business or bookkeeping; an asset
• Proficient in QuickBooks/Sage and Microsoft Office (outlook, word, excel, publisher)

Work Conditions:
Physical Conditions:
The duties of this role are carried out primarily in an office environment.
• Sits at a desk using keyboard and office equipment (daily).
• Uses hands, arms and shoulders when using various types of office equipment (daily).
• Lifts and/or move up to 20 lbs. (occasionally).

Psychological/Stress Conditions:
The workload and environment does not generally increase employee emotional or stress levels.
• Interruptions and requests from multiple areas (daily).
• Multitasking (daily).
• Proofreading, repetitive movements such as typing (daily).
• Job demands versus time constraints (daily).
• Periods of intense concentration when meeting deadlines and during peak periods
(occasionally).
• Participates in group decision making and projects (occasionally).

Work Conditions:
This role works independently and in a team environment.
• Works in a shared and consultative manner with other employees (daily).
• Wide variety of tasks requiring the ability to manage multiple unrelated projects and make
independent decisions (daily).
• Self-motivated and quality driven to perform independent projects (daily).

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are not intended to limit the opportunities for interested candidates but provide the candidates with an understanding of the level of expertise required in this position.

The conditions described are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Successful candidate will be required to do a Police Information Check (PIC).