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Administrative Assistant
Overview
About Us
Clean Water Pro has been growing rapidly and is looking for an Office Administrator Assistant to help us continue this growth. Our company specializes in remediating lakes & ponds and has been in business since 2008.
Clean Water Pro sells, installs, and maintains fine bubble aeration systems designed to pump dissolved oxygen into stagnating water. Other services include bacterial treatments, pond dyes, and vegetative management solutions (in the water and on the shore). Clean Water Pro also provides a valuable diagnostic service for assessing the precise stage of your dugout, pond or lake. Clean Water Pro takes a comprehensive approach to the physical, environmental and chemical composition of water and the surrounding area. In addition to the above, we have a growing retail market with our storefront and online sales.
To learn more about our family of companies, please go to https://cleanwaterpro.ca/
www.pondsupply.ca & http://www.riverdalesupply.ca
We are located southwest of Winnipeg in beautiful Carman, Manitoba!
Job Description
The position of Office Administrator Assistant is critically important, as the successful candidate will work closely with the President to keep our office organized and operating smoothly. You will work closely to ensure all the safety protocols are recorded and followed. You will assist the president with many clerical tasks. You will assist the shipping department. You will provide general water remediation information to clients regarding our treatments and solutions. Sales take place in person. You will need to be highly organized, personable, willing to learn and have an interest in water remediation.
You will be an integral part of our team, assisting the president and field staff, recording data, meeting minutes, safety monitoring, report writing and editing, CRM entry, filing along with sales and keeping the office organized.
You will report to the President. You will work as a team and work independently at times. And you will, for sure, be expected to bring new ideas to the table.
Qualifications
Job Specifications- Tasks, Duties and Responsibilities (TDR’s)
• Comply with all safety regulations and take part in the safety team and safety recording
• Greeting walk-in clients and supply general information about our water remediation solutions
• Water analysis report writing & editing
• Assessment data entry
• Staff and safety meeting minutes
• Receive telephone and email inquiries regarding water remediation
• Monitor office inventory and order supplies and equipment, organizing stock and tools
• Prepare documents for distribution, mailing and filing, record keeping
• Performing any other tasks required by the President
Responsibilities
25% - Filing, data entry, report writing, meeting minutes, answering the phone
25% - Safety record keeping & monitoring
25% - General duties – organizing/counting stock, stock shelves
25% - Assisting the president with several clerical tasks as required
Qualifications
• Naturally, friendly communicator with the ability to speak with the client
• An ability to organize an office – self-motivated and forward-thinking
• Along with a strong working knowledge of customer care, you must have a personal desire to set and achieve individual and team goals.
• Enthusiasm and the ability to dedicate a high level of energy to job-related duties are required.
• Demonstrated proficiency in written/oral communication (writing, editing, formatting) in the English language
• Must have a high degree of computer literacy in a Windows environment (Word, Excel, QuickBooks and PowerPoint)
• Ability to establish priorities, work independently, and proceed with objectives without supervision
• Must be alert and resourceful and be able to interact with a cross-section of individuals
• Must be able to demonstrate patience and perseverance and embrace change when it occurs
Credentials and Experience
• High School Diploma, University or College Student
• Interest in office administration
• A high degree of computer literacy (Word & Excel)
• First aid/CPR training an asset
• Farm background an asset
Type of Person Whom Will Succeed in this Role
• Stay focused on details to manage time-sensitive projects in a distracting environment
• Strong organizational & multi-tasking skills
• People person
• Neatness in appearance
• A belief in the importance of punctuality
• Be a team player and able to project a strong professional demeanour
• Directive personality – solves problems in a decisive manner
• Outgoing – interact in a socially engaging manner
• Sense of urgency – with a high tolerance for ambiguity
• Detail-oriented / numbers focused – but with creativity to get the job done
• Willingness to work from the office in Carman
What we offer:
• A great culture
• A supportive team that is committed to personal and professional growth
• A safe working environment
• A growing company
• A competitive compensation plan
• Regular full-time hours of work
Contact
Next Steps
If you think this position may have the potential for you – please send your resume and cover letter to us
In your cover letter, please (briefly) outline the following three items:
1. Relevant work experience
2. Based on the qualifications … Why are you a good match for this role
3. Your (ballpark) remuneration expectations
* If you do not provide a cover letter - your resume will not be read
Kindly send your application (in 1 PDF document) to:
Lynne Melvin
Clean Water Pro
info@cleanwaterpro.ca
We want to thank all applicants in advance for their interest in us.
We encourage applications from all qualified individuals and believe strongly in diversity.