Executive Assistant

Portage Mutual Insurance is seeking an organized and self-motivated individual to join our team in a full-time position as our Executive Assistant. The successful candidate will support our executive team by managing business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational duties. To be successful in this role, the candidate should possess a detailed understanding of the full Microsoft Office suite, be adaptable, and have experience as an executive or administrative assistant. This role is eligible for a hybrid work environment; however, attendance in the Portage la Prairie Head office will be required on a semiregular basis, including anytime in-person meetings are taking place.

The Executive Assistant will primarily provide high-level administrative support to the President & CEO (CEO) and executives of the company.

Responsibilities:
• Provides high-level administrative support and assistance to the CEO, executives of the company and/or other assigned leadership staff.
• Performs administrative tasks including drafting reports, memos, letters and other confidential documents.
• Performs research and prepares documents for the board of directors, committees and executives.
• Schedules and performs logistics thereon for meetings of directors and executives.
• Attends meetings of directors and executives, taking notes and accurately recording minutes.
• Arranges travel and accommodations for directors and executives.
• Receives and distributes communications on behalf of the CEO, reviews confidential information, summarizes and prioritizes as appropriate thereon.
• Provides other general administrative support as assigned by executives.
• Performs additional duties as assigned by executives.