41512_Bilingual Provincial Offences Court Staff Justice of the Peace

Conditions of Employment:
Must be legally entitled to work in Canada
Satisfactory Enhanced Security Screening - Level III
Satisfactory Criminal Record Check, Adult and Child Abuse Checks
Must be able to communication both verbally and in writing in both official languages (English and French)
Ability to work overtime when required with little notice
Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements
Qualifications:
Essential:
Experience performing clerical and administrative duties including data entry, handling inquires on the phone or at the front counter, maintaining a physical filing system, maintaining statistical records and coordinating matters such as dispute hearing dates
Experience in processing and preparing court or legal documentation
Excellent customer service skills with the ability to provide front-line service to internal and external stakeholders
Ability to work effectively under minimal supervision and make independent decisions using discretion
Strong interpersonal skills
Ability to work effectively in a team environment and contribute toward a respectful workplace
Excellent English verbal communication skills with the ability to communicate documentation and procedures in plain language
Excellent English written communication skills
Excellent French verbal communication skills
Excellent French written communication skills
Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure to meet deadlines
Ability to maintain accuracy and attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook, and One Note) or equivalent software

Desired:
Completion of a recognized legal or administrative assistant program or equivalent post-secondary education may be considered
Experience with Manitoba Justice related computerized court system applications including Common Offence Notice System (CON)
Knowledge of the Provincial Offences Act
Duties:
The Bilingual Provincial Offences Court Staff Justice of the Peace is required to provide the required administrative duties and responsibilities with limited staff Justice of the Peace authority and are required to provide front line triage/screening of all matters to be scheduled to appear before a Judicial Justice of the Peace and Crown attorney. Decisions must be made in accordance with existing policies, procedures and guidelines of Provincial Offences Court. The incumbent must deal effectively and professionally with members of the public and representatives appearing at the front counter. They must work independently and use discretion on sensitive issues and offences. The incumbent will hold a Clerk of Court title and be granted limited Staff Justice of the Peace status to enable continuity of the work performed at Provincial Offences Court. The position requires an in-depth understanding and knowledge of the limited Staff Justice of the Peace authority including knowledge of various Acts, Regulations, and By-laws as they pertain to Provincial Offences Court and the incumbent must be able to deal with a high volume of matters in a fast paced environment.