Administration Secretary - Career Studies Department

Reporting to the Assistant Superintendent – Senior Years and Careers Programs, the incumbent is responsible for providing administrative support and services related to the operation of the Career Studies Department.

DUTIES AND RESPONSIBILITIES (include but are not limited to):
•Provides confidential administrative support to the Assistant Superintendent and other Department staff including preparing correspondence and reports
•Maintains department schedule and arranges conference room bookings, meetings, travel, vehicle booking, catering and accommodations
•Ensures all personnel-related forms are completed and submitted to Human Resources
•Completes and submits visa reconciliations
•Processes School Initiated Course applications and maintains School Initiated Course database
•Distributes and processes WebCT applications
•Supports student registration for department activities, i.e., Technical Vocational offerings
•Maintains records for Adult Education and prepares reports for submission to Manitoba Education
•Maintains electronic and hard copy filing systems and departmental resources
•Orders and maintains departmental supplies, as needed
•Requisitions, organizes, maintains and distributes texts and course material for Adult Education centres
•Conducts research as required
•Assists Administrative Secretarial staff with incoming/outgoing Division Office mail, switchboard and reception relief.