Administrative Assistant

Job Duties/Competencies:

• Develops tracking and filing systems for both hard copy and electronic files;
• Answers general inquiries from public and provides information related to resources and programs available;
• Receives visitors, screens call, maintains a log of messages and determines urgency;
• Draft, type and proofread correspondence, statements, forms and other documents;
• Maintains appointment schedules and calendars for case workers and managers;
• Completes required travel requisitions and cheque requisitions as requested;
• Maintain relations with internal/external contacts;
• Assists in establishing relationships & networks throughout the community;

Skills and Qualifications:

• Relevant education in the field of Administrative Assistant or related field(s);
• Minimum 3 years’ experience in administrative support services with excellent communication skills;
• Demonstrated ability to create and maintain both electronic and hard copy filing systems;
• Demonstrated ability to work independently and as part of a team;
• Proficient in Microsoft Office – Excel, Word, PowerPoint, Outlook and Access;
• Strong organizational, interpersonal and time management skills;
• Experience working with boards and/or committees is preferred;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture, and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.