Administrative Coordinator

Job Duties/Competencies:
• Provide support to the Director with day-to-day departmental activities;
• Maintain the department’s daily calendar, scheduling and coordinating on and off-site meetings;
• Process and maintain a record of incoming and outgoing correspondence;
• Manage and respond to correspondence and inquiries on behalf of the department/Director when necessary;
• Manage financial tracking system and assist with the preparation of financial reports;
• Complete purchase orders, cheque requisitions, travel itineraries and accommodations;
• Develop and maintain electronic filing system, databases, and tracking for statistical purposes;
• Receive visitors, screen calls, take messages and determine urgency;
• Prepare agenda and information kits for meetings and provide accurate minutes;
• Assist with the coordination of consultation activities;
• Photocopy and organize documents for distribution, mailing and filing; and,
• Maintain an inventory of and order office supplies as necessary.
Skills and Qualifications:
• Post-secondary education in Business Administration, Administrative Assistant, or related field;
• Minimum 3-5 years’ experience in an administrative support position, or similar role;
• Excellent communication skills including experience drafting correspondence and preparing reports;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
• Strong organizational, interpersonal and time management skills;
• Ability to maintain confidentiality when handling sensitive information;
• Ability to work with little to no supervision;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.