Administrative Coordinator

Job Duties/Competencies:

• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Conduct research, assist with preparing financial reports and maintaining financial records;
• Prepare agenda and information kits for meetings and take, transcribe, and edit meeting minutes;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy and organize documents for distribution, mailing, filing, and faxing;
• Develop and maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested.

Skills and Qualifications:

• Post-secondary education in Business Administration, Administrative Assistant, or related field;
• Five years’ experience as an Administrative Assistant, or similar role;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Proven ability to manage multiple priorities and meet deadlines under time constraints;
• Demonstrated ability to work independently and as part of a team;
• Strong communication, organizational, interpersonal and time management skills;
• Experience working with boards and/or committees is preferred;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture, and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.