Overview
Parkland Regional Library is seeking a reliable and detail-oriented Administrative Manager to oversee payroll, bookkeeping, and general administrative operations. Based at our headquarters in Yorkton, this full-time role is ideal for someone who enjoys accurate, behind-the-scenes work and is confident juggling multiple responsibilities in a public sector setting.
As the organization undergoes a period of transition and renewal, this is a unique opportunity for an ambitious early-career professional to gain meaningful, hands-on experience, or an experienced hand looking for new growth opportunities. The role offers exposure to a wide range of finance and administrative responsibilities and the chance to help shape new internal systems and processes.
Key Responsibilities
Finance & Payroll
- Process bi-weekly payroll for union and non-union staff, including tracking of vacation, sick time, and other entitlements
- Maintain accurate financial records in QuickBooks Online and Excel
- Submit government remittances (e.g., CRA, MEPP, CUPE dues) accurately and on time
- Perform accounts payable and receivable functions and monthly reconciliations
- Prepare monthly financial summaries and documents for board meetings
- Support the annual audit and assist with budget tracking and levy invoicing
- Ensure compliance with regulatory requirements and maintain data integrity
- Liaise with external vendors, auditors, and government bodies
- Maintain internal checklists, calendars, and financial workflows
Administrative & HR Support
- Assist with human resources administration, including onboarding new hires, maintaining employee records, tracking leave entitlements, and supporting compliance with HR policies
- Support the management team with a varied administrative skillset including, but not limited to, event planning, document design, form creation, and correspondence
- Attend board and committee meetings and take minutes
- Support cross-departmental communication and implementation of new administrative procedures
What We Offer
- Stable and meaningful work supporting public libraries in 53 Saskatchewan communities
- A welcoming, close-knit team and opportunities for professional growth
- Hands-on experience in financial and administrative operations during a time of organizational development
- Competitive salary with public sector benefits, including MEPP pension, health, and dental coverage
- Regular daytime hours with occasional evenings required
Qualifications
- Diploma or certificate in accounting, business administration, office administration, or a related field
- Experience in payroll and bookkeeping (course-based, internship, or work placement experience welcome)
- Proficiency in Microsoft Excel and familiarity with accounting software (QuickBooks Online, Sage50, or similar)
- Strong organizational and time-management skills
- Willingness to learn and adapt in a changing environment
- Ability to manage confidential information with professionalism
- Effective written and verbal communication skills
- Knowledge of Saskatchewan employment standards and payroll practices is an asset
Company Information
Our organization provides professional, IT, and collection development support to 53 library branches across our territory. We are headquartered in the city of Yorkton, SK.
Mission Statement: The Parkland Regional Library provides equitable access to information and library materials for all our residents by working with our member municipalities, First Nations and other partners to reduce barriers to information posed by geography, demography, technology, institutional mandates, and physical facilities. We provide the services that give access to the full range of human creativity and imagination as well as facts and knowledge.
Interested candidates are encouraged to submit a resume and cover letter to [email protected]