Assistant Camp Coordinator at Camp for People with Disabilities

CAMP HEALTH, HOPE & HAPPINESS (Camp He Ho Ha)
Camp Health, Hope & Happiness is Alberta’s leading summer recreational facility for individuals with mental and physical disabilities. We are a residential camp where campers and staff are on site 24/7 during their 6-day stay.

The term of employment is from May 11th to August 19th, 2023.
Mandatory training runs from May 11th to 21st, 2023.

JOB DESCRIPTION
Abide by the Camp Philosophy that “Campers Come First”.
Assist in the preparation of the summer staff orientation.
Assist in facilitating various sessions of the summer staff orientation.
Work independently in absence of Camp Coordinator to oversee summer staff.
Process and screen camper applications as necessary.
Responsible for any necessary camper data entry such as medical forms, etc.
To make any necessary phone calls regarding a camper’s application, payment, or required documents prior to their camp commencing.
Prepare necessary paperwork on a weekly basis for upcoming camps.
Act as a resource to summer staff regarding camper care and management.
Communicate with the Summer Camp Coordinator regarding any pertinent issues that require attention.
To provide feedback to summer staff on both an informal and formal basis.
To coordinate the check in of campers and deal with any caregivers concerns.
To assist Team Leaders with resolving individual staff issues or team issues.
To monitor the duties performed by the climbing wall/admin assistant.
Assist the Summer Camp Coordinator with the allocation of staff resources.
To summarize staff timesheets and submit them to the Office Administrator.
Monitor end of camp cabin clean-up and preparation for upcoming camps.
Generate a functional schedule for each of the 10 summer camps.
Ensure all paperwork is gathered and filed at the end of each camp.
Assist with any escalated camper behaviors beyond the cabin staff’s abilities.
To ensure cabin procedures are followed and the needs of all campers are met.
Ensure the summer camp program areas are cleaned, organized and ready to be turned over to the rental coordinator at the end of the camping season.
Update various documents at the end of the camping season in preparation for the following summer.
To attend meetings called by either the Summer Camp Coordinator or the Executive Director.
Directly responsible to the Summer Camp Coordinator