Wealth Management Assistant (Licensed)

Rick Harris & Travis Mosset Private Wealth – IG Private Wealth Management
Location: Brandon, MB (In-Office)
Employment Type: Full-Time

We are seeking a Licensed Wealth Management Assistant to join our Private Wealth Management team in Brandon, MB. This role is crucial in supporting the team with various administrative tasks, ensuring smooth operations, and contributing to the overall efficiency of the practice.

Key Responsibilities
Advisor & Operations Support
• Provide administrative and operations support to Advisor Team.
• Follow established workflows, procedures, and compliance standards.
• Support continuity of operations during senior Assistant’s absence.
• Collaborate closely with Team to ensure work is completed accurately and on time.

Financial Administration, Insurance & Documentation
• Prepare and process account openings, insurance applications, and regulatory documentation.
• Accurately enter client trades as directed by Advisor or client.
• Ensure client files include complete, accurate, and up-to-date documentation.
• Track follow-ups, deficiencies, and outstanding items to resolution.

Compliance & File Management
• Maintain audit-ready electronic client files following firm naming and storage standards.
• Manage regulatory documentation, disclosures, and client agreements.
• Identify missing or incomplete documentation and coordinate resolution.
• Adhere strictly to IG and CIRO compliance requirements.
• Maintain Mutual Fund & Insurance licensing CE requirements.

Client Service (Licensed Service Level)
• Communicate with clients regarding administrative matters, document requirements, and trade recommendations.
• Communicate with clients regarding insurance applications, post-submission follow-up, and delivery requirements.
• Coordinate Docusign & Insurance reminders, completions, submissions, and follow-up.
• Support meeting preparation by organizing client documentation.
• Provide professional, clear, and timely administrative communication.

Learning & Growth
• Access to IG University and a wide range of professional development opportunities.
• Ongoing training to support role effectiveness and career progression.
• Opportunities to expand industry knowledge, technical expertise, and leadership skills.
• Upon successful completion of the probationary period, the assistant will be supported in pursuing a CIRO-regulated Mutual Fund and Insurance license, to be completed within the first year of employment (if not already obtained). This certification will enhance operational efficiency and support increased workflow responsibilities.